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E-Tendering Work Processes – View Work Flow
Tutorial Code | Role | Task | Task Definition | Video | |
T47.0 | - | Access To BQ | Access to BuildSpace BQ module |
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T6.0 | - | BQ Preparation | Create Bill and import from Excel | ||
T6.1 |
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| Import multiple columns BQ from Excel |
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T6.2 |
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| Prepare BQ in BuildSpace |
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T6.3 |
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| Explanation of Bill & Item types in BuildSpace | ||
T6.4.1 |
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| Measurement in BuildSpace |
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T6.4.2 |
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| Prepare and Link Schedule of Quantities Note: Allow user to link quantities to BQ item. |
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T6.5 |
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| Insert note, GFA |
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T6.6 |
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| Activate Qty 2 for alternative design measurement |
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T6.7 |
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| Pre-Tender Estimate |
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T6.8 |
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| Project Analyzer |
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T6.9 |
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| Tender Option | ||
T6.10 |
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| Publish BQ to Tendering |
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T6.11 | Export & Import Bill Note: If user would like to import BQ into own BuildSpace Pro, use this method |
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T6.12 | Export & Import Backup Note: If user would like to import BQ into another project location within same server, use this method. |
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T6.13 | BQ Validation when Publish to Tender |
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T7.0 | - | Upload Tender Document | Upload tender document as attachments | ||
T8.0 | - | Edit Form of Tender | Edit Form of Tender | ||
| - | Calling Tender Form
| Prepare Calling Tender Form Note: IF the technical evaluation template selected by is blank, the Technical Evaluation will automatically display submit |
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T11.0 | - | Send out tender invitation | |||
| - | Prepare Acknowledgement of Letter | |||
| - | Setup Tender Interview / Clarification Meeting | |||
| - | Call Tender (to Notify Tenderer) | |||
T12.0 | - | Tender Addendum
| Upload addendum drawings Note: Project PIC will need to inform tenderer on the addendum as there is no email notification for addendum. | ||
T13.0 | - | Issue BQ addendum Note:
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T14.0 | - | Tender Extension | Extend tender closing date | ||
T15.0 | - | Forum | Start a new topic in Forum module & Notify |
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T16.0 | - | Reply message in Forum module | |||
T17.0 | - | Set a forum topic from private to public | |||
T19.0 | - | Check Log for Tender Document | Check whether tenderers downloaded tender documents from system (During Calling Tender Stage) | ||
| Tender Evaluation (Technical) | ||||
T21.0 | Assigned User | Technical Evaluation | Respond to tender opening approval request | ||
T22.0 | Assigned User | View technical report with scoring matrix | |||
T51.0 | Assigned User | Download Technical Evaluation Attachment |
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T23.0 | Assigned User | Rationalize tenderer’s technical scoring based on submitted technical attachment. | |||
T25.0 | Assigned User | Respond to approval request for Technical Assessment Form | |||
T50.0 | Assigned User | Print/ Export Approved Technical Assessment Form |
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| Tender Questionnaire | ||||
T49.1 | Assigned User | Questionnaire | Prepare Tender Questionnaire |
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T49.2 | Assigned User |
| Publish/Unpublish Tender Questionnaire |
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T49.3 | Assigned User |
| View Questionnaire Replies |
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| Tender Evaluation (Commercial) | ||||
T27.0 | Assigned User | Commercial Evaluation | Respond to tender opening approval request | ||
T28.0 | - | Insert Tender Validity Period | |||
T29.0 | - | Insert Record to check on whether tenderers submitted their earnest money. | |||
T30.0 | - | Print Tender Opening Form Note: Technical Assessment need to be submitted & approved before the amount can appear at the open tender page. | |||
T31.0 |
| Sync Tender Rates to BuildSpace Note: Sync to BuildSpace button is hidden during the sync process. |
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T32.0 | - | View Tender Comparison Rates with multiple submission & Compare to Historical Rates |
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T33.0 | - | Print Tender Price Comparison Report | |||
T48.0 | - |
| Print Individual Contractor’s Rates |
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T49.0 | GA/ GCD/BU |
| View Tenderer’s Report |
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| Tender Re-Submission | ||||
T36.0 | GA/ GCD/BU |
| Activate BQ Addendum (Without amendment) Note: If there are changes or addendum to be created, refer to step T12.0 or T13.0 | ||
T37.0 | GA | Calling for Tender
| Call Tender Resubmission (Notify Tenderers) | ||
| Tender Award | ||||
T41.0 | Assigned User | Letter of Award (View Work Flow)
| Prepare/edit Letter of Award | ||
T43.0 | Assigned User | Amend Letter of Award based on comments | |||
T44.0 | Assigned User | Submit Letter of Award for approval | |||