Vendor Management User Role
User | User Role |
Procurement Admin | PROCA |
Procurement | PROC |
Processor Admin | PROA |
Processor | PRO |
Evaluator | EVAL |
Super Admin | SA |
Others | OTH |
Click at Orange Colour Zone to View Tutorials
Tutorial Code | Role | Task | Task Definition | Video | |
VM1.0 | SA | Assign Users | Assign Users for Vendor Management Module |
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VM4.0 | Setting | Set company name and logo | |||
VM5.0 | PROCA/PROC | Setting Up Module Parameters | Input Vendor Profile parameters | ||
VM6.0 | Input Registration Form and Pre-Q parameters | ||||
VM7.0 | Setting up standard emails to be sent | ||||
VM8.0 | Setting up Grading System for Vendor Management | ||||
VM9.0 | Key in Instruction at Vendor Registration | ||||
| Set mandatory attachment at Vendor Profile | |||||
VM11.0 | PROCA/PROC | Setting Up Master Menu | Prepare Company Type (Business Entity Type) | ||
VM12.0 | Prepare list of Reputable Developers | ||||
VM13.0 | Create Vendor Group Vendor Type: - Contractor (will have CIDB Grade by default at registration page) - Consultant (will have BIM Level by default at registration ) |
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VM14.0 | Create Vendor Categories & Vendor Work Categories for linking to Vendor Group |
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VM16.0 | Create Work Sub-Categories | ||||
VM17.0 | Set Payment Details | ||||
VM18.0 | Instruction & Disclaimer for Login Page | ||||
VM19.0 | PROCA/PROC | Setting Up for Vendor Registration Form & Approval | Create Vendor Registration Form |
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VM20.0 | Submit Vendor Registration Form for approval |
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VM21.0 | PROCA | Reject Vendor Registration Form with comments | |||
VM22.0 | PROCA | Approve Vendor Registration Form | |||
VM23.0 | PROCA/PROC | Setting Up for Vendor Pre-Q Form & Approval | Create Vendor Pre-Q Form | ||
VM24.0 | Create scoring matrix for Vendor Pre-Q Form | ||||
VM25.0 | Submit Vendor Pre-Q Form for approval | ||||
VM26.0 | PROCA | Approve Pre-Q Form | |||
VM27.0 | Reject Pre-Q Form | ||||
| Copy existing Pre-Q Form | |||||
VM28.0 | Pre-Q Form to be mapped to a Grading System | ||||
VM29.0 | Definition to Grading System | ||||
VM30.0 | PROCA/PROC | Form Mapping for Registration Form | Registration Form to be mapped to Vendor Group x Business Entity Type |
Registration, Submission, Verification & Vendor List
Tutorial Code | Role | Task | Task Definition | Video | |
VM32.0 | PROA/PRO | Registration Verification and Approval | Open Submitted Registration & Start Processing | ||
VM33.0 |
| Other Processor take over Processing | |||
VM34.0 | PROA/PRO | Verify Vendor’s Submission | |||
VM35.0 | PROA/PRO | Amend Vendor’s Submission | |||
VM36.0 | PROA/PRO | Verify Vendor’s Registration Payment | |||
VM37.0 | PROA/PRO | Rejection of Vendor’s Registration (with Remarks) Note: Processor will need to reject all the items which require rectification. If it was not rejected, | |||
VM38.0 | PROA/PRO | Submit Vendor’s Registration for Verification | |||
VM39.0 | PROA/PRO | Verifier Reject or Approve Vendor’s Registration | |||
VM40.0 | PROA/PRO | Delete Vendor Registration | Delete Duplicated Company at Reg. & Pre-Q |
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VM41.0 |
| Approved Vendor List | View of Vendor Information in AVL | ||
VM42.0 |
| Vendor Profile Maintenance & Registration Certificate | View Vendor Profile Masterlist Note: Click at Vendor’s name to view their Vendor Profile |
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VM43.0 | PROC/PRO | Tagging Vendor Profile | |||
VM44.0 | PROC/PRO | Deactivate Vendor List (DVL) | Display of Vendor Information in DVL | ||
VM45.0 | PROC/PRO | Nominees for Watch List (NWL) | Display of Vendor Information in NWL |
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VM65.0 | PROC/PRO | Watch List | Display of Vendor Information In WL NOTE: “Days to Release” indicate the number of days to the date of “Release Date”. If it’s over the date of “Release Date”, the “Days to Release” will become negative. |
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VM46.0 | PROCA/PROC | Notification and Respond on Expiration & Renewal | Notify Vendor for Renewal | ||
VM63.0 | PROC/PRO | Export List | Export lists of vendors at AVL, NWL, and WL based on Scores NOTE: Only vendors who have participated in VPE will be listed. |
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VM64.0 | Export lists of vendors at AVL, NWL, and WL based on Categories
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Notes:-
- When the Processor rejects an UPDATED submission, the updates will be discarded. The Processor will not be able to view the submission and also the rejection comments. The Vendor will not be able to view the updated submission nor will the vendor be able to view the rejection comments.
- Type (Blanks) to search for vendors w/o vendor categories